Star Micro Systems Discussion Forums

Dear Michael and fellow A1 users,

I came across an interesting situation with form letters I would like to share.

When we first started using form letters about 3 months ago, the spacing (P button) was determined by a typed decimal amount: .174 for single spacing, .348 for double spacing. I have noticed in the last 1 1/2 months of letter creation that some letters now use a spacing where you choose single space, 1 1/2 spacing, or double spacing.

Since we use templates and copy/paste parts of one letter into another as needed, I was working on a new pleading where the spacing alignment wasn't coming out properly. After checking the spacing I found that I had a "choose a spacing" paragraph mixed in with the "typed decimal amount spacing" paragraphs.

I tried to copy the wanted paragraph to a Wordpad document first then copy the Wordpad documentation over, but the paragraph type spacing remained.

Somewhere during this process I saved the document and got an error message where where it wiped the document clean.

I had to re-create the document, then print out and type in the wanted paragraph.

*Strange no? If anything, I learned that before you make major changes to a document, it always helps to *Copy the Document* to an empty form letter slot (Edit Letters Tab - Right-Click on the Printer Icon in the lower left hand part of the Window, Click on Copy this form letter, Type in the Number of the blank spot to copy the letter).

Is the only way to have just one type of paragraph settings is to start fresh? Suggestions?

Thanks for listening.

Sincerely,
Michael Lerner
Lerner, Moore, Mammano, Strasser, and Silva
www.injuryatwork.com
(909) 889-1131

Hi Michael....

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So, it would appear that you are referring to a document that uses pleading paper in A1-Law.

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The letter you print will use the spacing from the template.

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If you are copy/paste from a letter that is not a pleading into a pleading, you have to remember that you paste everything including all formatting. This includes line spacing. Therefore, after you copy/paste it, you then need to highlight it and change the spacing to .174 or .348 for pleading single or double spaced.

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Couple of things - you may restore this one form letter from a backup. Also, you are correct that sometimes when I "experiment" with letters it's best to right click on the printer and copy the document to an empty slot. Not only for the reason you mentioned, but also because a staff member may try to print that letter while you are making changes to it. So it's best to have "work in progress" in a separate "blank area."

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Highlight the paragraph and click the P button to set the line spacing for the blocked text.

Mike